INTEGRATED HUMAN RESOURCES AND FACILITIES AND RESOURCES MANAGEMENT WITH ROLE-BASED ACCESS CONTROL AND ADVANCED ANALYTICS IN BESTLINK COLLEGE OF THE PHILIPPINES - MAIN CAMPUS IN NOVALICHES

Abstract

This project introduces a Facility and Resources Management System designed to streamline employee requests, resource allocation, and facility bookings. Many Human Resource Management (HRM) departments continue to rely on outdated manual processes, resulting in delays and operational inefficiencies. The proposed system enhances day-to-day operations by incorporating real-time analytics to monitor usage patterns, booking trends, and future demand forecasts. By reducing administrative burdens and enabling data-driven decision-making, the system improves HR efficiency, boosts workplace productivity, and ensures better alignment between organizational resources and employee needs. Agile methodology is well-suited for developing a Facility and Resources Management System due to its flexibility and user-centered approach. Unlike traditional development models, Agile delivers core functionalities such as room booking and equipment tracking within short 2–4 week sprints, enabling early system use and iterative refinement based on real-time feedback. It accommodates evolving requirements, such as incorporating hot-desking features for hybrid work environments, without disrupting overall project progress. By fostering close collaboration, minimizing risks, and addressing real-world challenges as they arise, Agile ensures the system is both adaptive and efficient, ultimately improving resource utilization and reducing administrative burdens from the early stages of development. The Facility and Resources Management System is poised to transform how organizations manage their physical resources. It provides employees with seamless digital access to essential assets while offering HR teams greater visibility into resource utilization. Integrated scheduling tools minimize booking conflicts, and comprehensive reporting supports data-driven planning and enhanced operational efficiency. As the system evolves, it moves beyond request management to full-scale operational optimization—enabling staff to focus on core tasks while empowering management to make informed, strategic decisions. Ultimately, it sets a new benchmark for modern, efficient workplace environments. The Facility and Resources Management System digitizes resource workflows, eliminating manual inefficiencies and enabling data-driven decision-making. Its built-in analytics promote smarter asset utilization, while self-service tools enhance user satisfaction. Scalable and customizable, the system can adapt to diverse organizational needs. Robust data security ensures compliance with privacy standards, and its user-friendly design encourages widespread adoption. Seamless integration with HR platforms and calendar systems further enhances its functionality, making it an essential solution for agile, modern workplaces.