Document Management System and Document Tracking System

Abstract

For document management and tracking, the project team is concerned about hastening the productivity of their work to find files or documents and make transactions quickly. The document management system provides an automated way of organizing, capturing, tracking, approving, storing, accessing, and completing tasks involving business files and documents. The cloud-based document management software will even provide you a secure central online repository of your documents where you can easily search and retrieve files. The tracking system is a flexible solution for nearly any organization that needs to track documents and materials that are assigned to a person or location. The best step is to have an application and have it integrated with other departments to hasten document management and tracking to make their work faster and produce good quality services in their daily work. Document management, which is often referred to as document management systems (DMS), is the use of a computer system and software to store, manage, and track electronic documents and electronic images of paper-based information captured through the use of a document scanner. Document management is how your organization stores, manages, and tracks its electronic documents. The method used here was agile methodology, which is applied for the short-term development process. This methodology has Requirement Analysis, Design Document, and Prototype, Iteration, Demo and Feedback, Identify Defects and Resolve Bugs, and Production and Technical Support to develop the proposed system. The users can easily track records and automate giving sanctions; it can generate and connect to other departments for their needed transactions and information. The document management system process is used for organizing, capturing, tracking, approving, storing, accessing, and completing tasks involving business files. The document tracking process is used to track documents and materials assigned to a person or location in this project. Future researchers will benefit from this study because it can give them some significant information that will help them to obtain knowledge about quickly finding files or documents of Document Management and Document Tracking.