DOCUMENT MANAGEMENT ARCHIVING WITH DOCUMENT TRACKING SYSTEM

Abstract

Stakeholder involvement and assistance are ensured by the LGU Document Management Archiving with Document Tracking System.  Securing information and support from stakeholders requires communication.  Stakeholder interest could impact the project in a good or bad way.  We can successfully manage and balance stakeholders' interests while completing all project duties if we communicate with them on a regular basis.  Putting document management into practice enhances data organization and document archiving.  By keeping an eye on papers for modifications, access, and other activities, document monitoring enhances security.  Document retrieval is implemented by demonstrating how users access and search for documents within the system.  Finally, the barangay was asked to access and download the document using document. To begin our investigation, our team divides big tasks into smaller sprints using the agile scrum technique to carry out system development.  We keep sprint and product backlogs with user stories to monitor and visualize the system's development.  Each member of the five-person team has distinct duties to guarantee work completion and adherence to the criteria necessary for system expansion. Putting the document tracking and management archiving system into practice.  In order to supervise document-related operations, first put in place a tracking system that includes tracking document status, pending documents, denied documents, and approved documents.  Second, create a system that uses secure communication protocols and file encryption to guarantee the integrity and confidentiality of documents that are saved.  Finally, to increase productivity, improve document organization by applying tagging and category strategies. Although we acknowledge the challenges, including data quality issues and the need for constant updates to stay up to date with the most recent system or updated system for LGU in document management, document management archiving with a document tracking system can help to organize the process and store documents and manage also in our LGU EIS.