A Feasibility Study on Improving Handling Records of the Senior High School Students in Bestlink College Bulacan Campus

Vol.3, No.1B

Abstract

A registrar is responsible for processing registration requests, scheduling classes, maintaining class lists, enforcing rules for entering or leaving classes, and keeping a permanent record of grades and marks. The Registrar is the most important department in the school, and the Registrar is the one who faces and helps the students to seek important academic records and keeps the requirements of the students. The Bestlink College of the Philippines Bulacan branch was inaugurated on August 7, 2013, attended by local government officials, CHED Region III, and TESDA Provincial Directors. Classes started on August 12, 2013, with an initial enrolment of 841 students in TESDA-accredited courses. In 2016-2017, the K-12 Curriculum was fully implemented in the country, and the Executive Committee (EXECOM) anticipated that no enrolment for first-year students would occur in the College Department. To fill in the gap, the committee members decided to offer the Senior High School (SHS) Program. It was offered at the Bulacan Branch after accreditation and approval of the Department of Education (DepEd). Academic, Technical-Vocational, and Arts and Design Tracks were offered. Under the Academic Tracks are GAS, ABM, and HUMSS; Tech-Voc offers ICT and HE; and, under Arts and Design is the Performing Arts. Grade 11 enrollees at Bulacan Campus SHS enrolment kicked off at 898 students. When the Grade 12 level started in 2017, the total enrolment of SHS reached 2,607 in Bulacan Branch. The immense turnout of SHS enrolment challenged Bestlink College Bulacan Campus School to provide them with better facilities and bigger accommodations.

The Senior High School Registrar's Office in Bestlink College Bulacan Campus needs some help in their Registrar Department. Some of these are lack of staffing, lack of equipment, and not enough of a computer system. These problems will affect the registrar department's task. One problem is the need for renovation of the department. The researchers interviewed at Bestlink College Bulacan Campus Registrar's office to study the process of handling records of Senior High School Students. The researchers found out that the Registrar's Office was experiencing a lack of staffing for the past six years. 

Bestlink College Bulacan Campus is experiencing different problems in terms of handling records. The researchers proposed a Requesting Form 137 online to help a student have an easy transaction in school, less time to go to school, and to ensure that the students are safe. Having online transactions can avoid problems such as delays in passing, crumpled paper, and getting lost. The researchers proposed some recommendations that will help improve and develop the department in handling records. Increasing staffing can make transactions faster with the students regarding requesting and receiving records. Purchasing new equipment will help the department to be more effective and efficient and improve the workflow and operation of an office. Adding a computer system can improve information accuracy and easy access to some data or information of the students; it can increase the storage and also help the employee to have a better understanding and communication with other devices. Having a renovation will boost productivity and ensure the welfare of an employee. It is the easiest way to improve workspace and filing storage capacity. Also, it can reduce office stress and refresh the atmosphere in an office.

To further improve the registrar office at Bestlink Bulacan Campus, all documents and papers should be placed correctly in folders to keep them organized. By processing Report Cards, form 137, and the requirements, Sir Arturo Mercado becomes resourceful and multitasks in his work, so he can easily process Form 137 Cards and other requirements. The researchers recommended that the Registrar's Office add employees who will focus more on the core aspect of the business. Adding an employee to the Registrar's Office is a big help to an organization. When Bestlink Bulacan Campus adds an employee to the Registrar's office, it has many advantages. The first is to bring new ideas, even if you are 100% happy with your existing employees and they are doing everything you ask for them. Second, to improve employee morale, ensuring that you care for your workforce's mental health is crucial, and having overworked and overstressed employees is not good for them or your business. However, by bringing in new employees, you are helping to share the workload and can also help boost employee morale and inject some motivation and drive into your existing employees. The researchers also recommended to the company that they need to motivate their employees using incentives such as rewards, certificates, and incentive travel to manifest their support to their employees.

When storing records of students, the Registrar's Office at Bestlink Bulacan Campus of Senior High School should improve the equipment inside the office, such as a computer, printer, keyboard, and file cabinet, to be in good condition. The first thing we recommend for tracing students' records is the student's QR code. This is a great help to the Students so they can properly find what strands, sections, and requirements they must pass. Second is the Digital filing system. It is also good for the Registrar's office to easily find the names on the computer system. Just a search on the computer will see all the records of the students.