Non-Human Resource Inventory Status as Basis for a Sustainable Inventory Management System

Abstract

A system that manages the identification and documentation of every item in stock is known as inventory management, to ensure the regular and orderly production process, as opposed to the irregular yet disruptive effect of running out of materials or goods. Effective inventory management determines how an organization can increase its advantages. According to Barnawi and Arifin (2014), the management of school facilities and infrastructure, i.e., human resources that optimize the use of various types of facilities and infrastructure for the benefit of education in a particular school, is a vital component of a school’s organizational structure. Subsequently, the objective of this study is to evaluate the status of UCC Inventory Management. The researchers believe that this study contributes to the improvement of the inventory management system at Union Christian College.

In this study, a descriptive comparative design was used to evaluate the status of the inventory management system at Union Christian College, including the placement of orders and requisitions, the turnover of requested supplies, and inventory management and maintenance.  The participants of this study are employees of Union Christian College. A stratified random sampling technique was used and chose 60 respondents from the employees who provided responses to a structured questionnaire designed to solicit their views about the inventory management of Union Christian College. The researcher made the necessary arrangements for its administration after establishing the validity of the questionnaire. The researcher obtained a noted endorsement from their adviser. After receiving permission to administer the tool, the researchers coordinated immediately with Union Christian College personnel and the various departments to collect the required data. Descriptive and inferential statistics were used to treat the gathered data.

The results along with placement of requisition and order showed that the respondents identified this area as a constraint, which limited a smooth inventory management system for the institution. Apparently, material requests are not done ahead of time, which hinders the supply and property office to facilitate the procurement requests of the materials ahead of time. Meanwhile, the turnover of the requested material to the end-user was identified as a strength; however, monitoring of fixtures and school equipment earmarked to personnel was not keenly done, and was identified as a constraint. Comparing the responses to assure agreement showed no significant difference between teaching and non-teaching personnel and between and across offices and units. This means that the respondents agree with each other that the inventory management system of school fixtures, equipment and instructional supplies need a better systematic management for the benefit of all concerned.

The institution must make efforts to keep the furniture and fixtures in excellent condition to prevent errors or failures, as well as reduce the risk of injury and expense. The school needs to optimize inventory to maintain customer satisfaction and avoid financial wastage. The school must review the employees’ work so that their skills are aligned with their tasks. The school must maintain the proper transfer of school property from administration to a designated property custodian and to the personnel. Furthermore, the school should implement a computerized inventory management system that allows for faster and more accurate inventory counts as well as real-time monitoring of inventory levels throughout the day.

school equipment earmarked to personnel was not keenly done and was identified as a constraint. The study found no significant difference between teaching and non-teaching personnel's responses and between and across offices and units. The researcher recommends enhanced efforts to optimize inventory to maintain customer satisfaction and avoid financial wastage, such as keeping furniture and fixtures in excellent condition. The school must likewise review employees' work to align their skills with their tasks. Furthermore, the school should implement a computerized inventory management system that allows for faster and more accurate inventory counts as well as real-time monitoring of inventory levels throughout the day