Student Information System - Academic Offices

Vol.3, No.1B

Abstract

At Bestlink College of the Philippines, the Dean's office develops curriculum plans and reports. However, the current system has several flaws that need to be addressed. The system's application is difficult to use, data entry must be more accurate, and reports are frequently delayed. The Student Information System - Academic Offices was created to address various concerns. This advanced system offers features that overcome the limitations of the previous one. It helps prevent inaccurate data entry, reduces processing time and workload, and promptly generates results.

Previously, the school director and teachers at Bestlink College of the Philippines created curriculum plans and reports manually using MS Excel. This method was time-consuming and increased the workload for users. Additionally, unintentional errors, such as application errors, incorrect data entries, and delays in report submission to the school director, were common.

The goal is to introduce the Student Information System - Academic Offices to update and improve the current Dean's office system at Bestlink College of the Philippines. This proposed project allows users to manage, monitor, and produce reports more efficiently. To complete the project, the Scrum Master will apply an agile methodology and assign tasks to the research team members, focusing on programming, system testing, and data collection. Once the project is implemented, users, including the school director and teachers, must log in to the system to manage, monitor, and create reports.

The new system will resolve the challenges and issues with the legacy system at Bestlink College of the Philippines, making the staff's job much easier. Future researchers can benefit from this study as it provides important information on developing curriculum plans and reports. The Student Information System - Academic Offices is a more advanced and structured tool than the previous system, making it easier for future researchers to upgrade and solve future challenges.

The upcoming system will have various features to improve functionality and security. Each user will be required to create a personal account, with the Dean's administrator possessing the ability to create and revoke accounts to maintain data security. The new system will also significantly reduce the likelihood of errors, including but not limited to issues with system failures, inaccurate data entry, and delays in generating reports.

Users can use the Teacher's Tab, which will allow them to add new schedules, attendance records, exam results, and student grades. Meanwhile, the Dean's Tab will provide users access to a comprehensive list of students, teachers, subjects, classrooms, courses, and sections. The Dean will be able to add new students, teachers, subjects, classrooms, courses, and sections, create new accounts for users, post notices, and access other department systems such as the Senior High Department, College Department, Clinic Department, and Guidance Department.