iSUBMIT: Improving School Forms Submission Process

Abstract

INTRODUCTION

Class advisers in the public schools are required to submit SF2 every 5th day of the month. However, records showed that not all advisers are able to submit the forms on time which affects the school's compliance rate on SF4 submission. To address this problem, the researcher created the iSUBMIT project. The study aimed to increase the submission rate to 100%.

METHODS

The participants of the study involved class advisers, curriculum chairs, guidance teachers, and the EBEIS. Surveys and focused group discussions were done to determine the root causes underlying the problem.

RESULTS

Based on the analysis of the responses, limited medium for information dissemination, lack of standard operating procedure, and standard template are the causes of low SF2 compliance rate. With those underlying problems, proposed improvements and interventions were planned. A pilot test of the proposed improvement was done on Grade 8 level and resulted in 100% compliance. The project was again fully implemented in the Grade 7 -10 levels.

DISCUSSIONS

This study is focused on the submission of SF2 only. However, the interventions applied may be also used in improving related processes within the school.