Improving Canteen Reports Using The Computerized Canteen Sales Reporting System

Abstract

INTRODUCTION

During the end of every school day, reporting and accounting of the profit from the operation of a school canteen is made by authorized personnel or parties to ensure transparency and accountability. Regularly, it takes a great amount of time for these documents to be prepared with efficiency and accuracy -from sales report to the profit distribution (Department of Education Order 8, S. 2007). In this study, the researcher created an innovation that will help the canteen managers in preparing such documents by developing a Computerized Canteen Sales Reporting (CCSR) system using MS Excel.

METHODS

After thorough evaluation and validation from IT experts, the district canteen coordinator, and education supervisors, CCSR was initially used inTubuan Elementary School from July to September 2018. Daily canteen reports have been recorded right after the scheduled time of recording which is usually at 3:00PM every day. Reports from CCSR were collected and documented. On November 2018, CCSR was implemented in three (3) selected schools in Pila, Laguna. The program ran on the selected schools from November 2018 to January 2019. Monitoring and evaluation, together with the data collected through quantitative analysis of use of the innovation at selected school sites were collected at the end of the month.

RESULTS

Based on the results gathered, CCSR was proven to provide faster preparation of reports. From less than 2 hours of preparation, participating canteen managers reported that they can now complete it within 30-45minutes (more or less 75% faster). With this, canteen managers can utilize the remaining hours to other tasks such as canteen management, cleanliness, and others. Moreover, the distribution of canteen's daily profit for the school'sutilization is more accurate than reports being done manually due to its automatic computation. Regarding the use of the CCSR, canteen managers were satisfied with the innovation.

DISCUSSIONS

The results demonstrate that issues regarding the time consumed in preparation and accuracy of the canteen reports to be accomplished daily have been solved effectively with the CCSR. This suggests that other school related tasks can be innovated with the use of available technology in schools. Innovation is the key to make the work easier, making education systems more efficient. This will have a significant impact in the development of the learners.