Document Analysisof Pta Fundand Lgu Educational Assistance Utilizationof Osita Central Elementary School: Basis for Designing Model Budget Allocation and Contextualized Financial Monitoring System

Abstract

INTRODUCTION

Transparency is one of the most vital issues in the society nowadays especially to schools regarding the utilization and liquidations of the Parents-Teachers Association Fund and the LGU Educational Assistance. In response to the government's motto " Honesty is the Best Policy" and in vision of transparency to our stakeholders, we, in this study assessed the budget utilization of said resources of our school compared to its allocation as the basis in developing our Model Budget Allocation which will be reflected in our Contextualized Financial Monitoring System

METHODS

This research employed a qualitative method of research. The interpretative phenomenology specifically documents analysis method of research was used. FGD was conducted as well. The participants in the FGD were the 10 PTA officers of Osita Central Elementary School chosen using the following criteria (1) an officer in the school with at least 2 years of officership (2) a parent of the officially enrolled pupil.

RESULTS

Many participants in our focus groups perceived that an annual assessment of the budget allocation should be done. They voiced that areas consecutively exceeded its budget should be given more allocation and areas that consecutively do not utilize their budget should be given less allocation. Also,10% of the total collection must be withheld at the end of the school year to serve as a start-up funds for the next school year. Participants suggested to create a financial monitoring system as a means to make the monitoring of funds easier so that reports could easily be made, manipulation will be eliminated and transparency is addressed.

DISCUSSIONS

The results demonstrate the need for re-appropriation of budget allocations. Prioritization of needs should be considered. The developed financial monitoring system must reflect the new budget allocations. Validation of the contextualized financial monitoring system -The Transparency Quick (TransQuick) Financial Monitoring System must be done to assess its effectiveness, its usability and its significance in attaining transparency of cash inflows and outflows of PTA fund and LGU Assistance. Research practitioners must conduct related studies in this innovation for further improvement.