Utilization of the Developed Automated System in Safekeeping the Student's Permanent Record of Alfonso National High School

Abstract

INTRODUCTION

The key part of the design of a student record system is its process for access, retrieval, and reporting. Having it done through manual process requires a lot of time. Given the opportunity, the development of an automated student record system is part of the solution. The system is programmed to reduce time and effort consumed in producing outputs and ensures that data are readily available to manage the education system efficiently and to effectively meet the needs of the teachers and administrators.

METHODS

To gather the necessary information that will answer the suitability and appropriateness of the system, the researcher used the descriptive type of research. There were fourteen (14) class advisers, four (4) grade level chairpersons, two (2) administrative staff, and two (2) master teachers who served as respondents. The responses were gathered, consolidated, computed, and analyzed. The computed results were then interpreted using the Likert Scale. One-way ANOVA was used to determine the significant difference of the developed automated system within and between groups.

RESULTS

The computed mean scores of different aspects of the developed system of safekeeping the permanent record was 4.40. As interpreted, it was outstanding. This means that in terms of accuracy, correctness, reliability, consistency and information in the program the system is effective. In addition, user interaction was very significant, hence, a friendly user program. Furthermore, the developed system was proven technically effective since it provided the information which was needed in the compilation of the records and provided access to different users. Moreover, this study showed that statistically, there was no significant differences in the perception between groups and within the groups. This only connotes that the group agreed that the developed automated system in safekeeping the permanent record of the students of Alfonso National High School provided reliable and accurate information to the end user, hence, effective.

DISCUSSIONS

Safe keeping of the permanent record of the students really matters. In this aspect we can be assure that the records forwarded to the present school from their previous school will be kept safe and secure since asking for another copy of students’ record is quite time consuming and is not convenient in the part of both parties. Further, the records of the students from the previous grade level will be properly kept and stored, thus, will be helpful to the next user.