Development of Electronic Record System of Sarah Jane Ferrer High School

Abstract

INTRODUCTION

Sarah Jane Ferrer High School requires a record management system because of the increasing number of records and reports that needed to be generated daily. Accomplishing numerous requests of F137 on time is very challenging, too. Some school records are also lost, misplaced or misfiled. Papers and documents require a lot of space as well. The researcher, aside from being in charge of records, also handles classes, so, keeping the files and records of the school is really a tedious task. It is for these reasons that the researcher would like to improve the management of school records and reports through the development of an electronic record system that will file, retrieve and generate school reports and records to serve best its clientele.

METHODS

Fifteen respondents participated in this study which consisted of Sarah Jane Ferrer High School faculty members who were identified using a total enumeration. Questionnaires, observation sheets, and informal interview guides were the instruments used. The descriptive-survey research method was employed in this study and various statistical tools in data analysis were utilized including simple frequency count, percentage, ranking, weighted mean and Kendall's Test of Concordance.

RESULTS

As a result of the study, the respondents had a significant agreement on the ten problems encountered in the manual system of SJFHS. Consequently, they ranked the problems encountered in the manual system and resolved upon using the new e-Record System where first was the storage of records and time spent on recording, updating and retrieving of records while at the bottom list was the destruction of records caused by termites, flood or storm. In addition, the hardware, software, information requirements, and features were identified in the development of the e-Record System. Lastly, the respondents were highly satisfied in terms of accuracy, reliability, data management, and security of the e-Record System.

DISCUSSIONS

The e-Record System is recommended to the Department of Education intended to be used by SJFHS. Non-teaching personnel may be hired to manage the filing and storing of students' records for the enhancement of its services. The ICT Coordinator may assist the In-charge of records and teachers to manage and maintain the e-Record System. A deployment plan for the implementation of e-Record System may be provided. Future studies may be undertaken through integrating the web-based mobile application of the e-Record System.