Development of a General Services Office Inventory System

Abstract

The General Services Office Inventory System was developed to help the General Services Office (GSO) staff or personnel of Batangas State University Rosario in monitoring the school facilities. Specifically, the study has the following capabilities: can specify all the physical facilities of the campus, provide an inventory of the existing properties, determine the status of the physical facilities, and generate reports. The system used Quick Response code that contains electronically stored information of a certain physical facility. Moreover, it was composed of a system installed in a server which is capable of generating QR codes and reports, and a mobile application that served as the scanner of QR code. In using the developed system, the same network connection is needed in order to establish a link between the server and android phone where the system and mobile application are installed, respectively. The aforementioned system was developed using Visual Studio 2015, MySQL, Basic4Android, and Barcode Scanner as a plug-in software incorporated to the mobile application. The researchers used developmental research as the methodology for this study. The researchers considered different stages such as planning, designing, implementation, testing and improvement, and evaluation of the system. It was subjected to testing and evaluation by the GSO head and other end-users based on compatibility, efficiency, functionality, security, usefulness, and user interface design. The results of the evaluation showed that the inventory system performed all of its key features and purpose. It was assessed “Excellent” based on the results of the evaluation conducted. Hence, the system can be considered technically viable in conducting one of the processes in the university which is the inventory management of assets and properties.