STUDENT GRADING PORTAL FOR THE COLLEGE DEPARTMENT OF IMMACULADA CONCEPCION COLLEGE

Abstract

The manual management of student records and grade processing poses significant challenges for the College Department at Immaculada Concepcion College (ICC). The current system suffers from inaccuracies, inefficiencies, and prolonged processing times, negatively affecting academic record-keeping and overall productivity. To address these issues, this study proposes the development of an automated Student Grading Portal tailored specifically for the Bachelor of Science in Computer Science (BSCS) program.

Guided by the ISO/IEC 25010:2014 quality model, the system will be evaluated based on key attributes such as functionality, performance efficiency, usability, reliability, security, maintainability, and portability. The study aims to enhance grading accuracy, streamline administrative workflows, and improve data security. Additionally, feedback from faculty and students will be incorporated to assess usability and ensure the system meets the needs of its users. Ultimately, the implementation of this automated grading portal is expected to modernize academic record-keeping, improve operational efficiency, and enhance the overall user experience. To develop the Student Grading Portal, the researchers employed a structured approach that incorporated five key user roles: teachers, program heads, registrars, students, and MIS heads. Each role was assigned distinct functionalities to ensure seamless academic record management.

Students have access to their academic dashboard, where they can view their grades and track their progress.

Program Heads oversee teacher assignments, manage sectioning, and schedule classes.

Registrars handle student data uploads and records management.

Teachers input and update student grades within the system.

MIS Heads are responsible for configuring and maintaining user accounts, ensuring system stability and security.

The development process followed an Agile methodology, enabling iterative improvements and continuous user feedback to refine the system's features. The system's performance was assessed based on the ISO/IEC 25010:2014 standard, focusing on key attributes such as functional suitability, performance efficiency, usability, reliability, security, maintainability, and portability. By implementing these structured methodologies, the portal aims to enhance grading accuracy, streamline administrative workflows, and provide a user-friendly platform for academic record management. The implementation of the Student Grading Portal at Immaculada Concepcion College (ICC) has significantly enhanced the efficiency and accuracy of grade management. The system successfully addressed key challenges associated with manual grading, leading to a more streamlined and reliable academic record-keeping process.

Functional Suitability: The portal effectively integrated user-specific capabilities, ensuring that students, teachers, program heads, registrars, and MIS heads could efficiently perform their respective tasks.

Performance Efficiency: The system reduced grade processing and report preparation times, optimizing administrative workflows.

Usability: User satisfaction was high due to intuitive navigation, accessibility, and user-friendly features.

Reliability: The portal maintained consistent performance with minimal downtime, ensuring continuous availability.

Security: Role-based access control and data encryption safeguarded sensitive academic records, enhancing data protection.

Maintainability: A modular system design facilitated easy updates, troubleshooting, and scalability.

Portability: The system operated seamlessly across multiple devices and platforms, confirming its adaptability.

Overall, the Student Grading Portal has transformed ICC’s grading and record management, offering a secure, efficient, and user-friendly solution for academic stakeholders. The transition from a manual to an automated grading system has significantly improved the College Department operations at Immaculada Concepcion College (ICC). By aligning the Student Grading Portal with ISO/IEC 25010:2014 standards, the system ensures high quality, efficiency, and reliability.

Key benefits of the transition include:

Time Savings: Streamlined grade processing and report generation.

Improved Data Accuracy: Reduced errors in academic record-keeping.

Increased User Satisfaction: Enhanced usability and accessibility for students, faculty, and administrators.

While the system has delivered significant improvements, further enhancements are recommended:

Integration of Advanced Analytics: Providing deeper insights into student performance trends.

Expanded Functionalities: Extending features to support additional administrative processes, such as student progress tracking and academic advising.

The Student Grading Portal has successfully modernized academic record management at ICC, laying the foundation for further innovations in digital education solutions.