Project Step-Step Increment Timely & Efficient Processing

Abstract

INTRODUCTION

The Project STEP is under the Schools’ Division Office which focuses on efficiency in terms of delivering educational services particularly on the grant of step increments of Department of Education Calamba City Employees. Data from 2013 to 2016 showed that, only 29.40% total employees qualified for step increment were processed and 89.62% processed step increment were paid for differential within 2 months time while the others ranges from 3 months to 2 years. The increasing number of employees who were not given step increments on time proved that the current process does not meet the division's objective of improving the delivery of educational services. Hence, this project was developed to improve and expedite the processing of the step increment of teachers and employees of Department of Education, Division of Calamba City.

METHODS

The study is a descriptive research which utilized survey and interview to teachers, school heads, people primarily responsible in initiating the step increment, and other division personnel. Through interview and survey, the Team identified the problem areas in the process and came up with a system which addressed the problem. In coordination with the proper offices and cooperation of the team, a system that automatically identify employees qualified for Step Increment was created. Technical Assistance to capacitate HR Staff on the use of the system and on the whole process were provided and in effect, delay on the processing of Step Increment was completely eliminated.

RESULTS

The study revealed that in the last six months, the step increment process of non-implementing secondary teachers did not reach the 100% accomplishment level. Thus, the Schools’ Division Office proposed and implemented a pilot testing of the Step System intervention in July 2017. Subsequently, the implementation went well since 100% step increment of non-implementing secondary teachers were successfully processed. With the aim of continuously improving the efficiency on delivering educational services, a division-wide implementation of the project was approved by the Schools Division Superintendent and initiated by the team and the HR Unit.

DISCUSSIONS

By the end of 2017, Department of Education Calamba City is gearing towards processing and giving all its employees the Step Increment on time of which they are entitled. In addition, the team is striving to include in the STEP System other HR areas that may aid the Division Office and its personnel in achieving Transparent, Ethical and Accountablegovernance.