Records Management: A System and Procedure of Camarines Sur Polytechnic Colleges, Nabua, Camarines Sur

Abstract

INTRODUCTION

The main thrust of the study was to evaluate the records management system and procedure of educational institution with the end view of proposing a plan of action and operational manual that would enrich and develop the records management system and procedure that will put on the right place in the right order at the right time for the right person at its lowest cost.

METHODS

Different design methods were used. Using the descriptive -evaluative survey method of research in the treatment of the data gathered with informal interview among the respondents. It was evaluative in nature since there is a need to measure thelevel of awareness; the level of compliance, level of satisfaction, and problems encountered as to the records management system and procedure. Thus, records management plan and an operational manual can be designed based on the findings of the study to further attain the educational objectives of the school.

RESULTS

The study helped to design and develop a records management system and procedure that would provide, enhance, and automate records management and give direct benefit to the records section in terms of records creation, records maintenance and control and disposition by avoiding any confusion that would jeopardize the quality of education. The Improved or Update Records Management Operation Manual be emerging to ensure its sound performance in handling records and documents. The records management plan that was developed based on the findings of the study will enrich the records management system and procedure.

DISCUSSIONS

The outcomes show that the records management system and the procedure was developed using extreme programming methodology. An evaluation of the creation of the record maintenance and control and disposition determined that the study achieved many of its predefined objectives however, the major limitations of the study was the scope covered. From proper analysis and assessment of the designed records management system and procedure, it can be concluded that the action plan and enhanced records operational manual developed is an efficient, usable and reliable for the records management system and procedure.