Project SWIFT (Selection is Well Informed to Facilitate Timelines

Abstract

INTRODUCTION

This project aims to determine the number of days and the timeline involved in the promotion of an employee from selection to induction which may be contributory to late filling-up of positions and processing of salaries and other personnel benefits.

METHODS

This study used the historical data in determining the number of days involved in the process per non-teaching position. The process covered application, initial evaluation, final evaluation, deliberation and approval of the school division superintendent for appointment. The study involved processes like recruitment, selection, and placement and the why-why diagram or the Root cause Analysis.

RESULTS

The proponents of the Continuous Improvement project presented the current state of selection and promotion processes thru the Selection of Activity Flowchart where the number of days involved per process was indicated. Storm clouds were presented in the process where there was an occurrence of delay and problem. The results showed that 13 out of 100% for assessment in SDO-Quirino experienced 35 days delay while there is only 35 expected number of days in completing the process. Those who participated in the Focus Group Discussion and the Voice of the Customer identified probable and possible causes of delay in the selection and promotion processes. Incomplete documents or no authenticated documents submitted by the applicants during the pre-evaluation, extended time during shortlisting, time extended in coming up with the selection line-up, overlapping of activities of members of HRMPSB, and longer time for deliberation and background investigation have caused adjustments in the timeline.

DISCUSSIONS

This project recommends the following: Development of internal policies on selection-based on standard KPIsPilot, Trail run and Tamp-Up of the SWIFT Companion.