Online Requisition and Inventory System for Department of Education Batangas City Supply and Property Office

Abstract

INTRODUCTION

Daily operations primarily depend on the availability of various resources and on how well the employees utilize such resources. Department of Education Batangas City Property and Supply Office is responsible for product acceptance and inspection and delivery of items serving different departments of the division office and schools within Batangas City. Managing properties and preparing inventory reports become tedious, since encoding and updating records are done manually. Producing inaccurate and inconsistent reports pose a great challenge that the supply personnel encounter using the traditional way of performing their tasks. The developed website can improve the procedures in monitoring inventory, securing records and account information, and producing accurate reports for Department of Education Batangas City Supply and Property Office.

METHODS

System Development Life Cycle approach was adopted in the analysis, design and development of the system. An ISO 9126 software evaluation questionnaire was used to test the quality of the developed system. Participants were eight supply officers and five IT experts.

RESULTS

Table 1 presents the evaluation result from the respondents in terms of functionality of the system. Security got the rating of 4.5, which indicates that the software provides secured features of preventing unauthorized access as the system uses username and password for registered users only. Suitability also got the rating of 4.5, which means that the software performs its functions correctly.

Table 1

Software Evaluation Result: Functionality

CRITERIA      WM SD INTERPRETATION

The software does what is appropriate. 4.5 1.80 EXCELLENT

The software has all available functions required for its execution 4.5 2.69 EXCELLENT

DISCUSSIONS

The system handles adding, saving and updating of property information. The system also produces accurate inventory and condemnation reports. Physical counting is necessary to have an accurate recording of inventory items and producing reports.